Electronic system of registries management in the field of crops production

From concept to implementation

E-Agriculture is a system that allows to access information about agriculture, collect, store, protect, manage, and distribute it. It also facilitates interaction among individuals, legal entities, entrepreneurs, and providers of electronic public services in the field of agriculture.

Our team of 8 specialists has developed a technical assignment for creating the “Electronic Registry Input System in Agriculture,” consisting of nine registries. In the initial stage, we designed the interaction scheme of the registries, general services, and infrastructure.

Introduction

Our client

The Ministry of Agrarian Policy and Food of Ukraine

Value of cooperation

The primary goal of e-Agriculture is to automate the process of creating, storing, displaying, and searching for necessary information in the field of plant cultivation (seed production and plant variety rights protection).

The system is designed to provide the possibility of electronic interaction between individuals and legal entities, individual entrepreneurs, government agencies and other state electronic information resources, as well as digitization of public services, including administrative ones, in the agricultural sector of the economy.

“e-Agriculture” is a system that automates data work in plant cultivation, seed production, and plant variety rights protection.

Its goals are:

  • To make information more accessible to everyone who needs it: farmers, scientists, officials, etc.
  • To simplify communication between market participants: they will no longer need to collect papers and go around authorities.
  • To translate public services online – this saves time and money.

“e-Agriculture” is a step towards a more transparent, efficient, and modern agrarian economy.

Link

e-Agriculture

Characteristics

8

Project team

1

Running in a production environment

1

Connected external information systems

1000

Simultaneous users

Electronic system of maintaining registers in the field of crop production e-Crops

Contractor

International charitable organization “Eastern Europe Foundation”

Recipient

Ministry of Agrarian Policy and Food of Ukraine

Period of service provision

April 2023 – October 2023

Goal

The creation of a unified electronic system for collecting, accumulating, protecting, accounting for, and disseminating information in the field of plant cultivation, which allows:

  • To systematize and automate processes related to the implementation of activities in the field of plant cultivation;
  • To digitize the process of providing public services, including administrative ones;
  • To ensure the creation and maintenance of electronic registers;
  • To optimize the process of using public data from registers.

Results

For participants in the plant cultivation industry (individuals and legal entities, farmers, etc.):

  • Systematization and automation of processes will help reduce administrative and bureaucratic difficulties in their work.
  • Digitization of the public service delivery process will provide quick and convenient access to the necessary information.
  • The creation and maintenance of electronic registers will facilitate the process of accounting for and controlling the production and circulation of agricultural products.

For government agencies:

  • Systematization and automation of processes will allow for more effective control over compliance with regulatory norms in the field of plant cultivation.
  • Digitization of public service delivery will contribute to improving the quality of service for citizens and businesses.
  • The creation and maintenance of electronic registers will simplify the collection and processing of data for further analysis and decision-making.

For the public:

  • Digitization of public services will make them more accessible and understandable to the public.
  • Optimization of the process of using public data from registers will contribute to increased transparency and accountability in the field of plant cultivation.

Services Provided

Development of the system’s general functionality:

  1. Development of the basic elements of e-Crops: This involves designing and implementing the core components of the system, such as user interfaces, data management structures, and security mechanisms.
  2. Development of navigation tools for working in the system: This entails creating intuitive navigation menus, search functionalities, and help resources to facilitate user interaction within the system.
  3. Creation of system components:
  • State Register of Seed and Seedling Subjects
  • Register of Certification Auditors (Agronomist Inspectors)
  • Register of Conformity Assessment Authorities
  • Register of Seed and/or Planting Material Certificates
  • Register of Plant Variety Applications
  • Register of Plant Variety Declarations
  • State Register of Plant Varieties Admitted for Distribution in Ukraine
  • Register of Botanical Taxons
  • Register of Applicants
  • Other catalogs necessary for the system to function

 

User interface development:

  • Creating a user-friendly and intuitive interface for users of all experience levels
  • Page Structure: Clear and logical page structure with all necessary elements
  • Error Handling: Clear and informative error messages

 

System Functionality Development: 

  • Organization, User, and System Access Management
  • Role-Based Model
  • Integration with Other Systems
  • Registry Functionality
  • Other Functionalities
  • Testing and Documentation Services

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